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How to Apply to German Universities – Complete 9-Step Guide for International Students (2026)

  • awaisnisar068
  • Nov 25
  • 3 min read

If you're planning to study in Germany, this simplified 9-step guide covers everything you need—from eligibility and finding universities to booking your visa appointment and preparing for the interview.


Study in Germany 9-Step Guide

Step 1: Check Eligibility Requirements

Before you begin your application, make sure you meet the basic admission criteria:

  • A recognized high school or bachelor’s degree

  • Academic transcripts from previous studies

  • English or German language proficiency

  • Valid passport

  • Any program-specific requirements (portfolio, entrance exam, etc.)

Eligibility varies by university and course, so always double-check on the official website.


Step 2: Find Universities

Germany offers thousands of programs across public and private universities. To find the right course:

Use the DAAD International Program Database

DAAD is the most reliable official source for English-taught and German-taught programs. You can filter programs by:

  • Degree level

  • Field of study

  • Language

  • Tuition fees

  • Location

Explore Additional Guidance Resources (e.g., VMI eBook)

Resources like the VMI eBook help students by offering:

  • University shortlisting

  • Course guidance

  • Admission tips

  • Document checklists

This is especially useful for first-time applicants.


Step 3: Complete the Language Requirements

German universities offer both English-taught and German-taught programs.

For English-taught programs:

You may need:

  • IELTS

  • TOEFL

  • PTE

  • MOI (Medium of Instruction) — sometimes accepted


Step 4: Prepare All Required Documents

Once you shortlist universities, gather the standard documents needed for admission:

  • Passport

  • Academic transcripts

  • Degree certificates

  • Updated CV / Resume

  • Motivation letter (SOP)

  • Letters of recommendation

  • English/German language certificate

  • Passport-size photos

  • Experience letters (if required)

  • Portfolio (for arts/design programs)

Organize everything in advance because missing documents can delay your application.


Step 5: Apply to German Universities

There are two main ways to submit your application:

1. Through Uni-Assist

Most public universities in Germany use Uni-Assist to evaluate international applications.

2. Direct University Application

Some universities offer online portals for direct application.

Application deadlines depend on your intake:

  • Winter intake (Sept/Oct): January–July

  • Summer intake (March/April): September–January

Submit your application early to avoid delays.


Step 6: Accept Your Admission Letter

If your application is successful, you will receive an admission letter.

After receiving it:

  • Accept the offer through the university’s portal

  • Arrange student accommodation

  • Begin preparing for your visa

  • Gather financial documents

  • Open your blocked account (if required)

Your admission letter is essential for the visa process.


Step 7: Book Your Embassy Appointment

Visa appointments at German embassies fill up very quickly, so book your slot immediately after getting your admission letter.

You will need to bring:

  • Your admission letter

  • Visa application form

  • APS certificate (if required for your country)

  • Passport

  • Proof of funds

  • Health insurance

  • All original documents + copies

Book early to avoid long waiting times.


Step 8: Complete All Visa Requirements

To apply for a German Student Visa, prepare the following documents:

  • Blocked account with €11,208 or more

  • Travel health insurance

  • Passport and visa form

  • Academic documents

  • Admission letter

  • Proof of language proficiency

  • APS certificate (country-specific)

  • Visa fee

Make sure everything is complete and properly organized before your appointment.


Step 9: Prepare for Your Visa Interview

Your visa interview is the final step before approval. It is usually simple and focuses on:

  • Why you chose Germany

  • Why this university and program

  • How you will finance your studies

  • Your academic background

  • Your future career plans

Be honest, confident, and clear. Keep your answers short but meaningful. Explore all our study abroad services, latest updates, and expert resources by visiting our Home Page. We help students every step of the way—from university selection to visa support. Get to know more about us.



 
 
 

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